The DDaT Technical Design Authority (TDA) secretariat supports a network of Architects and TDA decisions across DDaT. The role sits within the Chief Technology Office (CTO), this small team underpins the CTO as a function as well as supporting the governance and assurance for DDaT. The team supports delivery within DDaT and helps ensure DDaT are making the correct decisions for the Department. The DDaT TDA assesses recommendations, change, risks & issues at a DDaT management level (sitting above the Portfolio’s) to ensure what is being recommended fits and aligns with other DDaT programmes. The central TDA feeds into the Department’s Portfolio & Investment Committee (PIC) and other boards where required.
The PPPT Portfolio covers a diverse area of work; not only does it look after National Police Systems but also Arm’s Length Bodies and Safeguarding (ALB’s), Child Abuse Image Database, Fire and Rescue, Identity Access Management, Office for Security and Counter-Terrorism IT (OSCT IT) and Schengen Information System II projects.
The role sits under the Police and Public Protection Technology function to support the governance. The PPPT Portfolio TDA secretariat supports a network of Architects and TDA decisions across PPPT
PPPT TDA acts as a spoke to the central DDaT TDA.
It’s a great opportunity to support the delivery within PPPT and help ensure DDaT are making the correct decision for the HO management office to ensure alignment on governance is met.
This role will provide you with excellent exposure to DDaT professions and domain-specific areas and will be a stepping stone to move into a DDaT profession.
You will be someone:
- Attend weekly TDA meetings, taking accurate notes/actions and record decisions
- Ensure the TDA maintain a forward schedule
- Ensure tracking, linking and views of all decisions are accurately recorded, impact assessed and escalated as required
- Ensure the quality of the draft agenda prior to issue of final agenda for PPPT TDA
- Manage and ensure quality by creating, publishing and maintaining a document set (templates) to be used to present to TDA
- Review submissions to the TDA with the lead Architect team
- Create and maintain a central log of decisions and work with portfolio teams to avoid duplication and set an effective, efficient process in place
- Build and maintain strong working relationships with customers and stakeholders across DDaT
- Establish and maintain communication platform for the hub
- Report outcomes to /alignment with the central TDA and wider Home Office governance boards
- Build and maintain engagement across PPPT, DDaT and wider HO boards
- Attend other TDAs across the Home Office to ensure alignment with the central TDA, and gain awareness of what is being proposed technology wise in the portfolios
You will work with:
- Is highly organised and has the ability to develop and implement effective administrative processes
- Can communicate effectively with all levels of staff and between business and technology
- Has excellent communication skills, verbal and written, and a good understanding of the use of different channels and formats for different audiences
- Excellent written/note taking skills that can be easily understood by both technical and non-technical people
- Can work with diverse teams across multiple locations and technologies
- Is curious about Technology and has an eagerness to learn about unfamiliar subject matter
- Technical Architects, Software Developers and Security Architects
- CTO/PPPT Senior Management Team
- DDaT Technical Design Authority leads
- DDaT Technical Design Authority Assurance leads
- DDaT Professions board and Heads of Roles
- Cyber, Governance, Risk & Assurance Board
- Business Planning Management Team
- Portfolio Investment Secretariat
Skills and Experience
In your application you should provide examples of your experience in meeting the appointment criteria listed below. These will be the key criteria for selection.
- Proven ability to manage a Technical Design Authority or similar Governance Board in a Secretariat role
- Experience of working in a role which engages with the Police or other public sector bodies
- Excellent communication, presentation skills and the ability to liaise/negotiate with senior stakeholders
- Proven strong organisational and time-management skills
- Effective decision-making skills.
- Strong collaboration skills and be able to work with and across others to achieve outcomes. Consultative approach, but challenge where necessary at all levels
- Good project management skills
We'll assess you against these behaviours during the selection process:
Making Effective Decisions
Delivering at Pace
Communicating and Influencing
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension