Auto Pedestrian Doors Ltd are looking for a
Purpose: To support delivery of EQS sales orders against agreed customer requirements, contractual
obligations, quality standards and budgets.
Reports To: Operations Manager
To provide commercial support, assisting in the control of costs from procurement to final account.
To monitor and control project expenditure, as well as ensuring that all commercial policies and
procedures are adhered to.
To provide a range of coordination and commercial services, in procurement, valuations, invoicing
forecasting, payments and quality, health and safety.
Project procurement planning and reporting (material and labour).
Purchasing and quality control admin where applicable.
Full project coordination from handover to final account and if required after project completion.
Customer and Supplier relationship management.
To work as part of a team, working to customer timescales and deadlines.
Place material, labour and project services purchase orders and input costs/prices onto project purchase
orders to ensure cost reconciliations and revenue are achieved on to the company systems and action
appropriate orders to allow site access to the materials.
Check material, labour and project services invoices received against purchase orders i.e. order number,
quantity, descriptions and values.
To manage any delivery and/or material discrepancies through to satisfactory closure i.e. to order action
Order extra items subject to the correct administration.
Chase deliveries from third party suppliers and/or ASSA ABLOY were applicable and necessary.
Placing sub‐contractor works orders and maintenance of the work planner.
To maintain an up to date and accurate work planner.
To communicate all necessary information to sub‐contractors in order to facilitate first time installation.
To ensure materials are accurately dispatched to sub‐contractors.
To mitigate any conflicts of scheduling and to re‐plan accordingly where necessary to meet customer and
Analyse sub‐contractor weekly/monthly applications/invoices to ensure compliance with the project
requirements and engineers worksheet.
Issue contra charges where directed or appropriate.
Keep customer invoicing up to date and report any discrepancies in a timely manner in order that monthly
forecasts are achieved.
Skills and Experience:
Ability to effectively communicate with employees and customers, both in a one-on-one and group setting
Strong organisation skills and internal drive to see tasks through to completion
An ability to effectively plan, prioritise and manage conflicting and changing priorities to tight timescales
High attention to detail with the ability to take initiative and be self-driven
Practical problem solver and desire to overcome daily challenges
Promotes teamwork with strong training and coaching skills
Customer focused with prior management experience in a service environment essential
IT literate with a good knowledge of the MS Office suite of packages (Excel, Word, Outlook)