Purpose of the Role
Ensure the stores are efficiently run in order to provide a good reliable service to the depot and rail vehicle fleet in order to satisfy the requirements with respect to materials Safety, Quality, Cost and Delivery. The role supports the ¿Supply Team Leader ' in the stock control, warehousing & logistics of the fleet of rail grinding machines which Colas Rail Services maintain and operate on behalf of Network Rail.
Key Success Measures
Safety ¿ Support the implementation of the Colas Rail Limited Safety, Health, Environment and Quality (SHEQ) strategy, associated actions and resulting initiatives, to deliver continuous improvement in all areas.
Profitability ¿ Ensure work is carried out with a continuous view to profitability and efficiency and look after our shareholders by guaranteeing that they see value for money and a profitable business.
Stock availability-Ensure stock is available & accurate on the system to meet Rail grinding maintenance
Quality ¿ Quality is key to competitiveness. Take responsibility for delivering on time and on budget a high quality product or service, which Colas Rail can take pride in.
Respect ¿ Demonstrate respect for colleagues, our clients and the environment in all areas of work.
Key Areas of Responsibility & Accountability
Ensure purchase orders are in control to meet Operation material needs and support any urgent purchase requests. Expediting open purchase orders where necessary. Unit prices are maintained on the business systems.
Support tracking supplier performance (QCD) on weekly basis
Booking in & out of Material of both Stock and calibration tooling. Pick and process material requisitions accurately and arrange collections in a timely manner.
Manage repairable materials. Organise and manage the collection of Repairable and Warranties items in a time timely manner. Correctly labelling and advising on rejections / shortages and warranty. Warranties and rejections are managed with the rail grinding engineers through to conclusion. The repairable float is managed throughout the supply chain & business system
Analyse warehouse stock holding & seek cost improvements through supplier lead time standardisation and reduction
Loading / unloading of goods from road vehicles
Deliveries are inspected upon receipt and processed correctly
Manage stock rotation on FIFO basis
Assist in maintenance of accurate Stores document control to satisfy audit criteria and adherence of corporate procedures. Which includes stores operating procedures
Undertake Stock checks as directed and assist in any required reconciliation and storage housekeeping
Maximise availability of material whilst minimising stock levels & aligned with stock holding levels and usage
Pick and process material requisitions and plan transport and distribution requirements for rail grinding machine shipments in a timely manner
Reduce waste involved in 'picking' times by optimising procedures and stores layout and manpower utilisation across shifts
Materials are stored correctly, and BIN numbers are maintained on the business system
Reorder supplier details are updated on the business system
Stores housekeeping is maintained to the highest standard
Assist in of the Supplier Accreditation process for the procurement group, ensuring that the client's standards are met and adhered to.
Identify and undertake initiatives with suppliers to improve their performance and to reduce overall costs to Colas Rail. Drive value for money in terms of safety, price, quality, innovation and engagement.
Compliance with ISO 9001 and 14001 Quality and Environmental procedures.
To work safely with due regard to their own and other people's well-being.
At all times wear personal protective equipment appropriate to the tasks being carried out.
Comply with all local and company rules or instructions on safety matters.
Participate in a positive manner in all company safety initiatives.
Attend safety briefing sessions as required by the company.
Present themselves for duty promptly and fit to carry out their duties as required by the company policy and procedures.
From time to time if the need arises be prepared to lodge away from home for a limited period in order fulfil business requirements.
When driving company vehicles, do so within the bounds of the Highway Code and any appropriate company instructions or procedures.
As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements.
Embrace new technology to further improve materials management
Reduce waste involved in 'picking' times by optimising procedures and stores layout. Assist in stores layout and racking changes etc.to help improve overall stores efficiency
Maximise availability of material whilst minimising stock levels and maintaining high levels of accuracy. Evaluate and plan transport and distribution requirements
Support meetings and populate and maintain stores visualisation board
Close liaison with engineering and assurance to ensure current and planned future material needs are developed and procured effectively and efficiently, which includes material obsolescence.
Deputise in the absence of the Supply Chain Supervisor
Any other reasonable duties as required from time to time.
Nature of work, - Warehouse based, this is a 'hands on' role as required and will involve shift work
Forklift and Pallet Truck experience is essential
Excellent written, verbal, and IT communication skills
Must be competent in the use of material management systems, Microsoft office excel & word.
Ability to work safely and under own initiative without supervision.
Demonstrate the ability to work equally as well as an individual or as part of a team
Flexible, honest and reliable with a positive outlook on the requirement to adapt to change to accommodate the business' needs.
Possess a structured methodical approach to problem solving.
Willingness to continue personal development through training.
Ability to prioritise work and achieve deadlines.
Self-motivated, proactive, analytical and inquisitive.
Qualifications & Experience
Previous Stores/warehouse procedures knowledge & experience essential
Stock control experience essential
Strong analytical and problem-solving skills.
Experience in the use material management functions on the business system is essential
Proficient user of Microsoft Office, especially Word and Excel is essential
Knowledge of quality systems and management
In possession of a clean road vehicle driving license
Fork Lift Truck and Pallet truck experience essential
Colas Rail in the United Kingdom values and encourages diversity in our workforce, regardless of background, disability or gender. As part of our aim to deliver quality services, we are committed to promoting equality and eliminating discrimination.
Colas Rail currently works with a number of approved recruitment suppliers. We will therefore not consider CVs or speculative proposals from any other agencies. Recruitment agencies not currently approved as preferred suppliers are kindly requested not to submit speculative CVs to any part of Colas Rail.